International Residences FAQ
- 1. International Residences
- 2. Residents of IRC
- 3. Support Systems in IRC
- 4. Application to Move into IRC (☆: excluding exchange students)
- 5. Period of Residence (☆: excluding exchange students)
- 6. Rules and Regulations of IRC
- 7. Life and System in the IRC
- 8. Facilities and Equipment in IRC
- 9. Move in Procedures (☆: excluding exchange students)
- 10. Departure month procedures (☆: excluding exchange students)
- 11. Other
- 12. COVID-19
1. International Residences
Are there international residences at Chuo University?
There are 2 international residences: “International Residence Chuo” on Tama Campus and “Seiseki International Residence,” 6-minute walk from Seiseki Sakuragaoka Station on Keio line. Undergraduate students, graduate students, international exchange students, and research students enrolled at Chuo can live in the IRC and the Seiseki International Residence (Distance-learning division students and non-degree students are not acceptable).
International Residence Chuo (IRC)
IRC accepts applications twice a year (April enrollment and September enrollment) at the International Center. Please check the website for April enrollment in December (application period varies depending on the type of entrance examinations) and for September enrollment in June. Applications will be conducted online and residents will be decided by screening of documents (those who wish to serve as a leader position will have a face-to face or an online interview). When applications begin, you can apply from the bottom of the application guidelines website.
Seiseki International Residence
Seiseki International Residence is a residence with private rooms for Chuo students, co-managed with Kyoritsu Maintenance. For inquiries and applications, please contact Kyoritsu Maintenance (0120-88-1030).
Do the residences include meals?
Both IRC and Seiseki International Residence (co-managed with Kyoritsu Maintenance) are residences where students cook own meals.
1. Kyoritsu Maintenance has student residences with meals. For inquiries, please directly contact Kyoritsu Maintenance.
2. College Town (Hachioji-city) managed by Friend Park has student residences with meals.
Are they mixed residences?
IRC is a mixed residence with separate floors and suites for men and women. Entry into living areas of other genders is prohibited at all times. Seiseki International Residence is a mixed residence with individual, private studios.
Are there dining halls in the residences?
No. There are cooking facilities in the common kitchen, or residents can use university cafeterias or nearby restaurants.
Are there stores in the residences?
No. Please use the university Co-op or nearby shops.
Near the IRC are a pharmacy Welcia (1-minute walk), Starbucks (1-minute walk), Seven-Eleven (1 minute walk), Family Mart (2-minute walk), and an OK discount store (15-minute walk).
Around Seiseki International Residence, there are Kodaira Udon (1-minute walk), Family Mart and Lawson (1-minute walk), and 6-minute walk, near Seiseki Sakuragaoka station, there are many shopping buildings such as Keio Department Store, OPA, and many more shops.
Can I take a tour of the IRC?
To prevent the spread of COVID-19, we are not basically offering IRC tours.
Can I see the IRC other than a tour?
Please see the photos and videos on the IRC website. The link is below:
International Residence Chuo
2. Residents of IRC
What’s the ratio of international students?
In the first semester of 2022, the ratio of foreign nationals is 50%.
What’s the ratio of men to women?
In the first semester of 2022, the male to female ratio was 2:3 with slightly more women (depending on the academic year, it may change).
What are the ratios of students’ years and faculties?
In the first semester of 2022, the percentages are 1st year students 50%, 2nd year students a little over 30%, 3rd year students nearly 10%, and some 4th year students. As the numbers accepted for enrollment differ by faculty, they cannot be compared, but generally Law and Global Management 30% each, Economics, Commerce, Letters 10% each, and some from Policy Studies.
Are there residents other than Tama Campus students?
In the first semester of 2022, there are no residents other than Tama Campus students.
3. Support Systems in IRC
Is there a Resident Manager?
There are English speaking managers (a live-in couple) and a Community Supporter (commuting) in the Front Office on the 5th floor of the IRC. Office hours are 8:30～21:00. It is closed on Sundays, national holidays, summer vacation, and New Year holidays.
Can I consult the Front Office regarding sudden illness or injury?
First-aid kits and Ice-non (cool pad pillows) are available at the Front Office. Minor injuries can be treated, but there are no regular medicines. Please prepare and keep medicines on your own. For serious injury or poor health, please consult the Health Center or external medical institutions.
If I catch an infectious disease such as influenza, what should I do?
Depending on the diagnosis of the Health Center or external medical institutions, if necessary, we ask you to isolate in a spare room. Because the IRC is accommodation with units that contain several private rooms, if the symptoms are potentially infectious, in principle, you will be asked to stay in a spare room.
4. Application to Move into IRC (☆: excluding exchange students)
☆How can I apply?
According to the Application Guidelines posted on the university website, please apply with the designated procedure within the application period. For further details, please see the Application Guidelines.
You can only apply to one appropriate selection.
- December selection【current students who wish to be UL】: Early December
- First half of January selection【new students】recommendation, special, challenge, high school/university articulation: Early January
- Second half of January selection【new students】recommendation, privately financed international students: Late January
- February selection【new students】common entrance exam for 6 faculties, entrance exam for each faculty, use of unified entrance exam, privately financed international students: Mid-February
- July selection【new students and current students】: Early July
☆ What is the selection criteria?
IRC wants students who understand the concept of the IRC: “to facilitate interculturality among students from various backgrounds through daily life living together” and who are highly motivated to join the residence management that is conducted by all residents, in a positive manner and are committed to interactions.
We will select residents based on what applicants tell us about their intentions and motivation for activities in the IRC. Therefore, it is important to have a vision of and commitment to the activities in the IRC.
* Entrance exam results, academic performance, and where you live are not included in the selection requirements.
* To realize an optimum environment, residents are required to participate in the events held in the IRC (various training courses, meetings, events, gatherings). The IRC is not just housing, but a community. Students who do not have the intention or motivation for interaction should refrain from applying.
What is the acceptance rate for the resident selection?
The acceptance rate varies depending on the number of international exchange students to be accepted and depending on gender as recruitment is separate for men and women. In addition, the numbers to be accepted for April entry and September entry differs greatly.
Can I choose my room?
No. The University will assign your room. Conditions may vary depending on the floor and room location, but you cannot change that room.
Can I change the room after moving in?
No. Because you sign a lease with a housing company designated by Chuo University, you cannot change.
Can I apply and move in anytime if there is a vacancy?
Moving into the IRC for new residents is twice a year (April/September) and you cannot move in or move out early during the period of the contract.
Can anyone live in the IRC?
Undergraduate students, graduate students, international exchange students, and research students enrolled at Chuo can live in the IRC (Distance-learning division students and non-degree students are not acceptable).
If I apply from abroad, can I use my address and phone number in my home country (abroad)?
If you live abroad, fill out your contact address and phone number in your country. Necessary documents will be sent by postal mail in Japan, and for those who live abroad they will be sent by email.
☆ Results of entrance exams of other universities will be announced in mid-March. Can I still apply for February selection?
You can apply even if you take entrance examinations for other universities. Please include the information of the other universities you apply for in the entry application. Taking entrance examinations for other universities does not affect the results of the application of the IRC. But depending on the situation, we select substitutes to fill vacancies, so please fill in the information.
5. Period of Residence (☆: excluding exchange students)
☆ Can I live in IRC for 4 years?
In principle, the period of residence is one year until the end of February for spring semester move in, and until August 15 for fall semester move in. Residents can request an extension of their residence contract for one year, but only after permission is given following a contract extension screening (comprehensive screening for contributions to the IRC and activity participation). In such cases, the period of residence can be extended up to one year.
☆ Can anyone take the screening for an extension of the contract?
In principle, the eligibility for the screening is those who wish to become a resident assistant (RA) or a unit leader (UL) in the IRC. In addition to the required applications, interviews and performance of activities in the IRC (participation in conferences, events, and meetings) will be considered for the screening, so not everyone can be accepted to extend a contract. Therefore, please consider the period of residence to be one academic year, as a general rule.
☆ I am planning to study abroad, so I want to move out early. Can I move out before the expiration of the contract?
In principle, you cannot move out before the expiration of the contract. Those who plan to move out early due to studying abroad, please consult us before signing the lease contract (Only for academic reasons, we will shorten the period of the contract in advance).
Can I stay in the residence during long vacations, such as the summer holidays?
You can live in the residence during the long vacation. If you are away from the residence such as going home, there is still no reduction of the rent.
6. Rules and Regulations of IRC
Can I smoke in the IRC?
Smoking is prohibited both inside and on the grounds of the IRC. Except in one designated area, smoking is prohibited on campus (The only Smoking area on the Tama Campus is beside Building 9, far from IRC).
Can I drink alcohol in the IRC?
You can drink alcohol, but please refrain from behaviors that trouble other residents. Drinking by persons under 20 years old is strictly prohibited.
Can I come and go freely in the IRC?
Yes, but to prevent noise, it is prohibited to enter other residents’ rooms after 21:00. Areas for men and women are separate, and for security, entry into the living areas of other genders is prohibited at all times.
Is there lights-out?
There is no lights-out time, but do not make loud noises that disturb others after 21:00 (loudly opening and closing doors, music, mobile phones, alarm clocks, hair dryers, etc.).
Is there a curfew?
No, but when you return after 21:00, enter your room quietly so as not to disturb others in your unit.
Can I stay away overnights?
Yes. However, in preparation for emergency contact during disasters, when you stay away overnight or return home, please submit a “Temporary leave” form to the Front Office in advance (Submission is online).
Can I invite non-residents such as friends or family?
Entry into the IRC by non-residents is prohibited. Currently due to prevention of COVID-19, family members of residents cannot visit (Usually they can visit only the common area on the fifth floor with advance permission).
7. Life and System in the IRC
Please tell me about the unit.
Each unit contains 6 members in principle, and among them there is a unit leader (UL). The UL serves as a core member of each unit, and at least once a week all members should have a meeting. Meetings will be held in order to create and review unit contracts, which are the rules in the unit, to consult on various matters about community life, to ensure the quality of the environment in the unit, and to improve the environment for comfortable unit life. Each unit holds meetings to plan cooperative activities, such as shopping, cooking and eating together. When a new resident moves in, members of the same unit will show them around the IRC.
What are the faculties and ages of the students in the units?
Each unit consists of various nationalities, faculties, and age.
What is the role of Resident Assistant (RA)?
Resident Assistants (RA) support all residents to develop strong identification within the residence, as well as to have comfortable and fulfilling community life. They facilitate communication to organize events and play a role in developing the continuity of residence life. In addition, they cooperate with the Front Office and the International Center in planning and running events and improving the environment in the IRC.
What is the role of Unit Leader (UL)?
Unit Leaders (UL) strive to bring the unit together, create unit contracts, hold meetings in the unit, engage in maintenance of the unit environment, and ensure comfortable unit life. In addition to coordinating the unit and supporting residential life, ULs also play a role as a bridge among students in the unit, the Front Office, and the International Center.
Are there training courses for RA/UL?
RAs and ULs are required to have leadership, intercultural understanding, and communication skills for the management of the Residence. Training courses are provided free of charge, though some are compulsory
- Training for team building and leadership
- Training for cultural understanding, communication skills, and personal relations
- English language course (on-campus TOEIC course)
- Emergency first-response and disaster prevention training
Are there benefits for RA/UL?
Both RAs and ULs are responsible for residence management and are expected to give time and effort to support the IRC and fellow residents. Therefore, the following benefits are provided.
RA/UL will be paid for residence arrival support (twice a year), with registration as part-time staff at Chuo, paid according to the hours worked. RA will be paid 100,000 yen annual subsidy for rent (with certain standards/payment four times) UL will be paid 60,000 yen annual subsidy for rent (with certain standards/payment four times)
How are RA/UL selected?
In principle, 2nd year or above current students will be recruited as RA/UL, but new students can be also recruited. If you are not RA/UL when you first move-in, why not give it a try after moving in?
Is there an orientation after moving in
On the day of moving-in, we will explain the basic IRC rules, mainly from RA/UL students, then at a later date, guidance will be held. For details, we will inform you in the move-in procedure document.
Are there events in IRC?
Yes. Every month, events are held with RAs in charge of events as core members. You are not allowed to be absent from the IRC official events except when you have classes. You are required to participate.
Can I make friends?
Yes. Many residents deepen friendships through interactions in the IRC. Under the leadership of RA/UL in the IRC, various opportunities to make friends are provided, but the most important thing is personal behavior in a positive manner.
8. Facilities and Equipment in IRC
Tell me about rooms.
The IRC has 50 units (6 private rooms in each unit). Each unit contains a shower (no bathtub), dressing room, toilet, wash basin, mini kitchen, dining table, chairs, shoe storage, microwave, white board, and separate trash bin. Private rooms (approx. 10㎡) are equipped with air conditioner, open closet, bed, desk, chair, fridge, lighting, curtain, hanging laundry-pole holders, wireless LAN, and TV socket (terrestrial channels only).
What is provided in the common facilities?
As for common facilities, there are a lounge, kitchen, hall, mailbox room, delivery lockers, universal room (private room), spare room (isolation for infectious disease), and vending machines. Common facilities, separated for men and women, are bath, storage room, coin laundry (with dryer), toilet, theater room, meeting room, Japanese room, and training room. Internet is available.
How much does the laundry cost?
Washing machine 200 yen per cycle, dryer 100 yen / 30 minutes. There is no automatic detergent or softener system (please check the timing and add these yourself).
What are residents expected to provide?
Your belongings should be limited to what is necessary, and please buy things after moving in. There are tableware, pots, kettles, and other cookware in the common kitchen on the fifth floor, and items that can be checked out from the Front Office are: iron, ironing board, handy vacuum cleaner, and Ice-non (cool pad pillows). Things you need to bring are clothes, laundry detergent, shampoo, a hair dryer, food, and seasoning. Depending on your lifestyle there will be various necessities (if you don’t use a clothes dryer, you may need a pole or clothesline).
Can I watch TV in my room? Can I bring a TV?
There is a TV socket in private rooms, so you can watch TV, but you need to pay the NHK reception fee. You can watch terrestrial channels only (satellite channels such as BS are not available).
There are 2 hanging laundry-pole holders in the room. Is there a clothes pole?
There is no clothes pole. Please provide this yourself. The size of the circle on the edge of the pole holder is about 3.5cm, the distance between 2 holders is about 1m15cm.
Adjustable pole is recommended, but some residents use clotheslines or directly hang a laundry hanger with clothespins on the holders.
Can I access LAN Internet in my room?
You can access both wired and wireless LAN in your room. You don’t need a wireless router, but please prepare a LAN cable if necessary.
Can I cook in my room?
Cooking in your room is prohibited. In principle, use the common kitchen on the fifth floor for cooking. There is a small kitchen in each unit, but it is only for simple cooking, such as reheating.
9. Move in Procedures (☆: excluding exchange students)
☆ How much is the first payment?
The amount at the time of move-in in April is 151,090 yen + Fire insurance (about 4,000 yen a year). Breakdown: deposit 62,800 yen, rent for March 8,000 yen, rent for April 62,800 yen (including electricity and heating charges and the Internet), rental futon set (in lump sum payment for the contract period) 17,490 yen. Further details of Fire insurance will be informed upon move-in procedure. If you use a guarantor company, instead of your own joint and several guarantor, a guarantor fee 18,840 yen is required.
How do I pay the monthly rent?
You will pay automatically from your bank account in Japan. For international students who have difficulty opening a bank account, payment by credit card is acceptable.
☆ Tell me about the rental futon set.
Rental fee is 1,540 yen (tax incl.) (monthly), plus a set-up fee: 550 yen (tax incl.) (first month only). A lump sum payment for the contract period is required and all residents need to rent a futon set. The fee includes the cleaning of sheets and covers twice a month, and storage of a winter quilt during summer.
When do rent payments begin?
Rent is required from the start date of the contract. In principle, residents move in on the designated date, and even if the move in date is delayed for personal reasons, there is no rent reduction.
Do I need a visa for moving-in procedure?
No, you don’t need a visa for moving-in procedure.
☆ Do I need a joint and several guarantor?
You need a joint and several guarantor in Japan, but you can also use a guarantor company (18,840 yen/year).
☆ Can I cancel the contract after moving-in approval?
If you cancel after completing the move-in procedure, you will be charged the amount equivalent to the move-in deposit (62,800 yen). After moving in (the start date of the contract), you cannot cancel.
What can I do if I cannot move in on the designated date?
If you cannot move in on the designated date, you may delay the move-in date with advance notice. There is no rent reduction for the period you do not live in the dorm before moving in.
Can I send packages before moving in?
After the designated date, you can send packages in advance. For details, please check the move-in procedure document.
Can I ask my friends to help me on move-in day?
Only family members (a limited number) can support your moving on move-in day. One family member of the same gender as the resident is permitted to enter the room to help moving. Other family members need to wait in the common area. Your friends can help you as far as the entrance. In the IRC, RA/UL can help you with your luggage.
Can I bring my belongings by car on move-in day?
Yes, but many residents arrive by car. As soon as you finish unloading your belongings from the car, please move to a nearby pay parking lot. Pay parking lots around the IRC may be full depending on the time of day. In that case, you need to park farther away.
10. Departure month procedures (☆: excluding exchange students)
By when do I have to submit the procedure document for the departure month?
Please submit the move-out form by one month prior to your move-out date.
☆ How much is the rent for the final month?
If you make a request by the designated date, you can end your contract halfway through your final month. The rent for the final month will be 31,400 yen if you move out from the 1st to the 15th of the month, and 62,800 yen from the 16th to the 31st of the month. There is no per diem reduction.
Do I have to move my certificate of residence when moving in?
Within 2 weeks after moving in, please complete procedures, such as resident registry at the Hachioji City Office. By law, you are required to establish residency in the region where you live.
Within 2 weeks after moving in, please complete procedures, such as resident registry at the Hachioji City Office. By law, you are required to establish residency in the region where you live.
Can I bring a bike or motorcycle?
Pre-registration is required for bicycles and motorcycles. Those who wish to need to answer the questionnaire on cycle parking (online questionnaire) sent from the Front Office. Motorcycle parking is charged (1,100 yen (tax incl.) a month). Bicycle parking is free of charge, but if there are many applicants, you may have to park in an area without a roof.
What should I do if I have refrigerated or frozen foods delivered?
Refrigerated or frozen foods cannot be stored in the delivery lockers. Please adjust the delivery time so that you can meet the delivery (The management office will not temporarily store deliveries).
Can I spend the self-isolation period at the residence after arriving in Japan?
No. Please arrange accommodation and transportation for self-isolation. After self-isolation, you can move in.
I cannot enter Japan due to COVID-19. Is there a rent reduction?
We are sorry but even if you cannot enter Japan due to COVID-19, from the start date of the contract, rent is required.
Can I delay my move-in date?
With prior notice, you can delay your move-in day. However, even if it is delayed, there is no rent refund or reduction. If you cannot enter Japan due to COVID-19, as soon as the date of arrival is confirmed, please inform the International Center.
What are the infectious disease control measures in the IRC?
In order to prevent COVID-19, residents are obligated to wear masks except when eating, drinking or taking a shower, etc. Sanitizers are placed in various places. We conduct health monitoring, use acrylic screens, and limit use of common facilities. Residents are encouraged to wash their hands frequently. In addition, PCR testing as part of government monitoring is offered in the IRC, and we recommend that residents take these tests.